We use the electronic signature app and online solutions to demonstrate the authenticity of electronic documents and messages. It means that electronic signature is a scheme that is develop by following the mathematical procedure to manage the delays and save money during the documentation process. The experts consider digital signature a virtual fingerprint that helps organizations identify the signers and keep digital documents protected and secure.
Factually, the electronic signature apps help provide proofs related to the time, identity, origin, and status of the documents in any conflict among the stakeholders. These solutions also provide you the opportunity to keep the documents protected and keep the hackers, malware, and other unauthorized individuals and parties away from tempering or any other fraudulent activities during and after completing the documentation process.
How to describe electronic signature online?
Generally, we confuse between electronic and digital signatures. However, most businesses prefer digital signatures. It is because they can keep the documents protected throughout the process by enjoying all the features, which you expect from these applications.
For the digital signature, the developers prepare a mathematical algorithm that validates the authentication, authority, and integrity of the documents or any other message like credit card transaction, email, or an electronic document. Many digital signature apps also offer to create customized contracts and allow you to keep an eye on all the processes and changes that stakeholders try to implement during the procedure. In this way, there is no possibility of distortion when the document is moved between the signer and receiver. Here, we want to mention that digital signatures are the most reliable electronic signatures in the smart market.
Why is the electronic signature app secure?
Although many companies are still focusing on free electronic signatures in Word and PDF documents to complete the signing process electronically, using digital signatures can become essential in the future. The reason is the incorporation of public-key cryptography to introduce document and message security in the documentation process. It means that you need to follow the cryptographic method to complete the signing process digitally.
In this way, you use a key pair system in which public and private keys are involved. The signer uses private keys to encrypt the data. These private keys are in access of only the signer. Conversely, the receiver uses public keys to decrypt the data. Here, it is necessary to mention that both parties must have a registered digital certificate, which an issuing certificate authority issues you. In this way, both the signers and receivers develop a connection between them.
This public key cryptography helps organizations ensure the accuracy, security, and authenticity of the documentation process. Encryption is a technique that allows the signer to encode data and send it to the receiver. When the receiver gets this encoded data, he can decode it. No other person can have the public key to decrypt this information. More interestingly, this technique helps the organizations validate the information. It also confirms that the information is genuine, and the sender has not changed or altered it in transit.
Just like all the wet and handwritten signatures are unique, every digital signature holds the unique identity that a trusted service provider gives to the signer. The public key infrastructure technology allows the signer to encrypt the data after identifying the signer when he signs the document digitally. The same authority is given to the receiver to decrypt the data.
How electronic signature online solutions create digital signatures?
Electronic signature technology helps companies make the documentation process easy and secure. The basic purpose of incorporating these solutions is to provide a specifically designed platform where all the stakeholders, employees, and customers send and receive documents online. These service providers also ensure that no signer or receiver can work with them who does not have an appropriate certificate that has been issued by an authentic certificate authority. However, you need to be careful while using certificate authority because different electronic signature apps ask for different information. Therefore, you must follow the instructions when incorporating a specific electronic signature online solution. As a signer, you need to authenticate the signing procedure according to the information that the certificate authority requires from you.
Understanding the working of electronic signature online solution
When you engage a specific electronic signature app to create a customized contract and sign digitally. It generates a mathematical algorithm through which private and public keys are generated. Interestingly, the system develops a link between the keys.
The mathematical algorithm organizes the document or message to convert into such data that can be encrypted when the signer signs it. In this way, it encrypts the data. The experts give the name of the cryptographic hash to this data. Every hash function has a fixed length of a string of numbers and letters. It helps make the file unique, and this computed hash remains the same to keep the sanctity and security of the document intact. Here, a one-way function to encrypt the data is completed. Another crucial aspect in this regard is to keep the private key confidential.
The next step is to decrypt the data, which is possible only with the help of the signer’s public key. When the signer transmits the data to the receiver, the receiver also gets the signer’s public key, which helps him decrypt the data. Here, the system generates a cryptographic hash once again and compares it with the previous hash. In this way, the system validates the authenticity of the document. This process confirms the genuineness of the document.
Benefits of the electronic signature online app
Factually, you can use digital signatures as your electronic fingerprints. It means that you can digitally sign the documents and allow to validate the signer. This technology also helps organizations authenticate the documents that they receive regularly from many companies, individuals, and authorities and ensure that there is no alteration or forgery in these documents.
All know that the sanctity of the documents remains at stake all the time, especially after the advancement in technology. The digital signature solution providers ensure the protection of documents by using Public Key Infrastructure that has a strong system to avoid any duplication of the document.
With the help of digital signatures, the companies can make their office paperwork much improved, efficient, and time-saving. Business owners and managers need to keep an eye on the difference in laws related to digital and electronic signatures. If they are involved in international projects and businesses. Here, it is necessary to mention that the electronic signature laws. In the United States, Canada, and the European countries are almost the same. So you may not face any difficulties in coming into the business contracts while staying in these countries.
Advantages of digital signature online
You can enjoy several benefits while using digital signature solutions. However, we are discussing some of the most significant ones here:
It saves time.
The first and foremost benefit of electronic signature online is that you can complete the documentation in minutes. Previously, you were spending days, and in some cases, weeks to complete this procedure. It means that you can save time when you use an electronic signature online in your organization to deal with documents related to the employees, customers, and other stakeholders.
Electronic signature apps help you in cost savings.
Now, you do not need to waste papers in continuous printing, spend money in buying stationery. Keep the printer cartridges and scanners up-to-date. Engage courier services for document transmission, and keep the physical storage maintained. In this way, you can keep the operational costs in control that ultimately helps you increase revenues and improve return on investment (ROI).
Workflow efficiency can be improved a lot.
As there are no or fewer delays in document processing, the workflow of the organization can be improved a lot. You do not need to engage office staff in keeping the process at a good pace, and managing and tracking the documents becomes easier. When you use advanced digital signature online solutions, you can enjoy more features. Like email notifications that help you keep yourself informed and intimate all the stakeholders when they are not responding timely. Finding the completed and under-process documents from virtual storage is also an easy task. It also helps keep the workflow efficient, precise, and accurate.
Better customer experience
When your customers know that they are engaged with a digitally advanced company, they feel more comfortable with you. They know that the processing will be convenient. They will not need to wait for a long time to complete the procedure and provide them the services or products without the wastage of time. So they know that using technology like electronic signature means a more user-friendly environment and better customer experience.
Security is a key.
While talking about the top-notch benefits of digital signatures, no one can ignore the value of the security of the documents. Generally, companies keep the contracts confidential because their competitors can sabotage their efforts in gaining a competitive advantage. The reason is that other companies can also initiate the same processes in which your organization is involved. Here, electronic signatures help you to keep all the unauthorized individuals, companies, malware, and hackers away from your documents.