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Your company email address is your most valuable asset. It’s the one that potential clients, customers, and vendors can reach out to find out more information about your company and its services. So it’s important to keep that email address safe from hackers and thieves who might try to get into your account by pretending to be a legitimate sender or trying to trick you into giving them access by using phishing scams. Here are some simple tips for protecting your business email address:

Review your account security settings.

  • Review your account security settings.
  • Check your email account password.
  • Have a backup plan in case of an emergency, such as contacting a friend or family member who can help you recover access to your emails without having to contact their employer and ask them to reset the password for you.

Make use of a password manager.

You can keep your passwords safe and secure by using password managers. They can help you create strong passwords, remember them, create secure passwords and change them when they’re compromised. You’ll also be able to add extra security features like two-factor authentication (2FA) or malware protection.
Password managers are mobile apps that store all of your logins in one place so if any of them gets lost or stolen. You don’t have to worry about recovering them on a computer or phone!

Use two-factor authentication (2FA).

Two-factor authentication (2FA) is a type of security that requires users to provide two different pieces of information before being granted access to a service. For example, when you log into your bank account online. The website will send an authentication code to your mobile phone in order for you to log in. This way even if someone else has access to your computer or phone and tries logging into their own accounts. They won’t be able to get through without having both pieces of data. The user name and password. Since both are needed for validation.
There are several benefits associated with using 2FA:

  • It helps keep hackers out because they don’t know when they’re getting hacked. They just need one piece of information provided by the user who wants access. So as long as those two things match up then everything goes smoothly.
  • If someone gets hacked while trying again then at least now we know what happened (and hopefully fixed it).

Add a backup phone number or email address.

If you have a business email address, it’s best to have an alternate email account as well. This can be a secondary email address or phone number. That is not used for business and is only used for security purposes should your primary account fall into the wrong hands.
To create a different account:

  • Access your Gmail account (or other services).
  • At the top of the page, click the “Settings” option.
  • Click on “Accounts” from here and then select “Sign out all devices.” You’ll need to enter your password here. If you haven’t already done so before logging in again with another device (for example, if you want this new device).

Set up email recovery options.

If you lose access to your business email account, you can use this alternate email address or phone number. This way, if someone gets ahold of it. They won’t be able to send emails from your business account without first getting permission from you.
If the situation is more serious than just losing access. Say, if someone hacks into your business’s server and deletes all of its data. You’ll need additional security measures in place so that users don’t get hacked again. You could set up two-factor authentication (2FA) using Google Authenticator or Authy on their phone/tablet as well as another device. Like an IP camera placed outside the building where employees enter and exit through a locked door at night. When nobody is around outside who could potentially see them entering or exiting. However, there are other options available too such as requiring physical possession before granting access via 2FA methodologies such as those mentioned above.

Monitor your email inbox for suspicious activity.

Monitoring your email inbox is an important part of keeping your business address safe and secure.
Checking the spam folder is a good place to start, but there are other ways to monitor your inbox:

  • Check the junk folder, which can be set up by default in most e-mail programs. This will help you see any messages that have been filtered from being sent or received by someone else.
  • Check the sent items section of your email program (or in some cases, go into Settings/Mailboxes). If someone has sent something from your address through their own account, it will show up here as well as in their Sent Items folder. The same goes for messages that have been forwarded on from another person – these should also be visible here too!

You can protect your business email address from hackers and thieves with some simple security measures.

Your company email address may be secured in a few easy ways against thieves and hackers.

  • Make use of a password manager. Software programs called password managers keep track of all of your passwords so you don’t have to. They can also automatically log in for you when someone tries to access one of your accounts through an online portal or services like Gmail or Facebook. If someone gets into your account without using their own username and password (which is called brute-forcing), they’ll still need access through the same method as before—but now they won’t be able to log in using any other information besides their own username/password combination!
  • Use 2FA (two-factor authentication). This means having two different pieces of information involved when verifying identity: something like an SMS text message sent via mobile phone versus something else like a code sent via text message as well as something else such as entering a code into an app on another device such as laptop computer or tablet.

Conclusion

With the right precautions, your business email address can stay safe and secure. The first step is to review your account security settings and make sure that they’re set up properly. Next, use a password manager to create strong passwords for all of your accounts, as well as two-factor authentication if possible. Finally, add an alternate email address or phone number to avoid having someone steal information from you.

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